Contents
PRIVACY POLICY
Company: V-Mayukh Engineering and Solutions
Last Updated: [01/01/2026]
This Privacy Policy explains how V-Mayukh Engineering and Solutions (“Company,” “we,” “us,” or “our”) collects, uses, stores, and protects information when you access or use the Vantage Website or Web app (“Website or Web app”). By accessing, logging into, or using the Website or Web app, you acknowledge that you have read and understood this Privacy Policy and agree to the practices described herein. If you do not agree, you should discontinue use of the Website or Web app.
1. Information We Collect
We collect information that you provide directly through the Website or Web app and information generated as part of normal system operation. We collect only the information necessary to deliver business features, manage accounts, and ensure secure access to the Website or Web app.
Information you provide
This includes information provided by employers, administrators, or authorized users such as name, contact details, organization details, login credentials, role-based access information, and any data entered into the system for employee management, task assignment, reporting, or administrative purposes.
Information may also include data entered manually into the system, such as task details, employee records, reports, or other work-related information provided as part of legitimate business activities.
Information generated during web usage
When you use the Website or Web app, certain system-generated information may be created to ensure secure access, system stability, and proper functioning. This may include session-related information, access logs, system events, and error-related data required to operate, monitor, and maintain the Website or Web app. This information is not used to track users outside the scope of system operation or for unrelated purposes.
Location-Related Information
The Vantage Website or Web app does not perform continuous or real-time location tracking and does not collect location data directly from users. Any location-related information displayed or processed within the Website or Web app is derived solely from data captured through the Vantage mobile application, such as employee status updates or trip start and end records submitted by authorized users.
The Website or Web app functions only as a viewing and management interface for such location data and does not initiate, request, or record location information independently. All location-related information is displayed and processed strictly for legitimate business, operational, and reporting purposes.
2. How We Use Your Information
We use the information collected through the Vantage Website or Web app to operate, manage, and support business and administrative functions. This includes managing user accounts, controlling access, assigning and reviewing tasks, monitoring operational status, generating reports, and facilitating coordination between authorized users within an organization.
Information may also be used to maintain the security and integrity of the Website or Web app, enforce access controls and permissions, support troubleshooting, and improve overall system reliability and performance. In addition, information may be used to communicate important service-related information related to account activity, access, or security matters.
All information is processed strictly for legitimate business purposes, limited to what is necessary for the Website or Web app’s functionality, and handled in accordance with applicable laws and internal organizational policies.
3. Sharing of Information
Information collected through the Vantage Website or Web app is shared only when necessary to support its functionality, facilitate legitimate business operations, or comply with applicable legal requirements. We do not disclose information for purposes unrelated to the operation or administration of the Website or Web app.
Information may be accessed or shared with authorized employers, administrators, managers, or designated personnel within an organization to support activities such as user management, task oversight, reporting, workforce coordination, and operational review. Access to such information is restricted based on user roles and permissions.
We may also share limited information with trusted third-party service providers that assist with infrastructure hosting, data storage, security services, or technical support. These providers process information solely on our behalf and only to the extent required to perform their services, in accordance with appropriate data protection and security standards.
We do not sell, rent, or trade personal information to any third party. Information may be disclosed to law enforcement, regulatory authorities, or government agencies only when required to comply with legal obligations, respond to lawful requests, or protect the rights, safety, and security of the Company, its users, or others.
4. Legal Compliance
Use of the Vantage Website or Web app must comply with all applicable laws, regulations, and legal requirements and other laws governing business records, employee data, and workplace information systems. The Website or Web app is primarily used for administrative, supervisory, and reporting purposes.
Employers, organizations, and account administrators are responsible for ensuring that access to the Website or Web app is limited to authorized users and that information available through the platform is used strictly for legitimate business and operational purposes.
Employers and administrators must ensure that employees are appropriately informed about how their data is collected, displayed, and processed within the Vantage ecosystem, including any data originating from connected platforms such as the mobile application. They are also responsible for implementing internal policies, access controls, and safeguards to prevent unauthorized use or disclosure of information.
The Company provides the Website or Web app as a technology platform and does not determine how organizations use or interpret the data displayed within the system. Accordingly, the Company is not responsible for any misuse of information, improper access, or violations of legal or regulatory obligations by employers, administrators, or users.
5. Your Data Rights
Subject to applicable laws, you have certain rights with respect to your personal data processed through the Vantage Website or Web app. These rights may include the ability to request access to the personal information we hold about you, request correction of inaccurate or incomplete data, request deletion of your information where legally permitted, and withdraw consent for specific data processing activities.
Requests to exercise these rights may be submitted by contacting us at enquiry@vmayukh.com or by writing to our official office address. In some cases, requests may need to be coordinated with your employer or account administrator, as they manage user accounts, permissions, and certain data within the Vantage platform.
Upon receiving a valid request, we will review it, verify the request as required, and respond within the timelines prescribed by applicable law. Please note that exercising certain rights, such as withdrawing consent or requesting deletion of specific data, may affect access to or functionality of the Website or Web app.
6. Data Retention Policy
We retain personal information processed through the Vantage Website or Web App only for as long as necessary to fulfill legitimate business, administrative, operational, and legal purposes, or as required by applicable laws and organizational policies.
Data retention periods are determined based on the nature of the information, the purpose for which it is processed, employer or organizational requirements, audit and compliance obligations, and applicable legal or regulatory standards. Information such as user account details, access logs, task records, reports, and administrative data may be retained to support operational continuity, reporting, verification, and internal audits.
If an organization administrator deletes their account or requests deletion of the organization, the organization’s data will be retained for a period of up to 30 days from the date of deletion. This retention period allows for account recovery requests, administrative review, compliance verification, and resolution of any outstanding operational or legal matters. After the 30-day period, the organization’s data will be permanently deleted or irreversibly anonymized, unless a longer retention period is required by law or regulatory obligations.
Any location-related data visible in the Website or Web App is derived exclusively from the Vantage mobile application and is retained in accordance with employer-defined policies and applicable legal requirements. The Website or Web App itself does not generate or independently retain location data.
System logs, access records, and diagnostic information may be retained for a reasonable period to support security monitoring, troubleshooting, and system integrity. When information is no longer required, we take reasonable steps to delete, anonymize, or restrict access to such data in accordance with applicable laws and internal data governance practices.
7. Cookie Policy
The Vantage Website or Web app uses cookies and similar technologies only to support essential system functions such as user authentication, session management, security, and performance optimization. These cookies are required for the proper functioning of the Website or Web app and are not used for advertising, marketing, or tracking users across Website or Web apps.
By accessing or using the Website or Web app, you consent to the use of essential cookies as described above.
8. Third-Party Services
The Vantage Website or Web app relies on trusted third-party service providers to support infrastructure, hosting, data storage, authentication, security monitoring, and system performance. These service providers may include cloud hosting platforms, database services, and technical support, Firebase (Google LLC), and other enterprise-grade infrastructure services.
These third-party providers may process or store information on servers that may be located outside India. All such processing is carried out in accordance with applicable data protection laws, contractual safeguards, and industry-standard security practices.
We share information with third-party service providers only to the extent necessary for them to perform services required for the operation, security, and maintenance of the Website or Web app. These providers are contractually restricted from using personal data for their own marketing, advertising, or independent purposes.
For more information on how these third-party providers handle data, you may review their respective privacy policies:
If you have concerns regarding third-party data processing, you may contact us for further clarification or assistance.
9. Data Security Measures
We implement reasonable administrative, technical, and organizational safeguards to protect information processed through the Vantage Website or Web app against unauthorized access, disclosure, alteration, or destruction. These measures include role-based access controls, authentication mechanisms, secure hosting environments, and internal access restrictions.
Access to information within the Website or Web app is governed by user roles and permissions defined by employers or account administrators. Employers and administrators are responsible for managing user access, credentials, and internal security practices within their organization.
While we take reasonable steps to protect information, no system can guarantee absolute security. Users and organizations are encouraged to implement strong internal security controls and promptly report any suspected security incidents or unauthorized access.
10. Children Data Policy
The Vantage Website or Web app is intended exclusively for adult business and professional use and is not designed for or directed toward individuals under the age of 18. We do not knowingly collect, process, or store personal data belonging to children or minors through the Website or Web app.
Employers, organizations, and administrators are responsible for ensuring that access to the Website or Web app is restricted to eligible users who meet applicable age and employment requirements. If we become aware that information belonging to a minor has been inadvertently collected or processed, we will take reasonable steps to delete or restrict such information in accordance with applicable laws.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements, operational practices, or system functionality. When updates are made, the revised Privacy Policy will be posted within the Website or Web app and the “Last Updated” date will be revised accordingly.
Continued access to or use of the Website or Web app after the updated Privacy Policy is published constitutes acceptance of the revised terms.
12. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of information within the Vantage Website or Web app, you may contact us using the details below:
Company: V-Mayukh Engineering and Solutions
Email: enquiry@vmayukh.com
Address: 11/1, 10th Street, Cut Road, Near Chennai Silks, Gandhipuram, Coimbatore, Tamil Nadu – 641012
We will make reasonable efforts to respond to inquiries in a timely manner and in accordance with applicable laws.